Stamping Ground commission approves iWorQ contract, schedules budget workshop and okays WorldPay termination fee

Mayor Jennifer Jones presided over the Stamping Ground City Commission meeting on June 11, where commissioners authorized a three‑year service agreement with software vendor iWorQ, set a budget workshop for June 18 and approved payments to end the city’s WorldPay credit‑card service.

The commission voted to authorize the mayor to sign the iWorQ agreement after Attorney Joe Hoffman explained the contract’s terms: an initial three‑year term that rolls into annual renewals, a $2,500 annual fee, a provision allowing the vendor to raise the fee up to 5% annually, and a 60‑day written‑notice window required to terminate the contract before the start of the third year or any renewal term. City clerks will set calendar reminders 120 days before the end of the third year and maintain a central list of contract termination dates.

The budget was reviewed line‑by‑line; clerks will document requested department reductions for the city’s CPA to review. Commissioners set a budget‑workshop meeting for Thursday, June 18, 2026, at 6:30 p.m. Eastern to continue those discussions.

Police Chief John Giles reported 20 calls since the last regular meeting, including two drug‑related incidents. He told the commission the department ordered solar security cameras and a Wi‑Fi extender to eliminate a monthly Safe and Sound subscription; the cameras will record to a 1‑terabyte drive with roughly 90 days’ retention and cost about $700. Chief Giles said the department expects to stripe the parking lot within the next week, weather permitting.

Fire Chief Robert Hendricks reported 11 runs (five in the city, six in the county), four training sessions and a small outbuilding fire that occurred near the start of the meeting.

City attorneys Joe Hoffman and Zach Osborne described proposed parking‑ordinance revisions. Osborne said the draft would prohibit parking in front of locations used to store EMS, police or fire apparatus and, in areas signed “City Parking,” ban parking between 11 p.m. and 5 a.m. unless authorized by the commission. He reviewed a penalty schedule that currently lists many infractions at $15 and a $75 fine for handicapped violations; Osborne said he will revise the ordinance to raise penalties for fire‑lane and hydrant violations to $25 and to add towing as an enforcement option.

Hoffman also distributed a Kentucky League of Cities (KLC) record‑retention publication for commissioner review, reported ongoing research into historical property‑line records dating to the 1930s for a grass‑lot dispute, and said the city holds copies of multiple easements from 1998 relating to Railroad Street drains; he recommended repairing the drains when funds allow. The commission authorized City Clerk Peggy Angel to apply for grants to address the drains provided no city funds are required and the relevant department commissioner is consulted.

Streets Commissioner Megan Brown said the commission had no objections to a proposed three‑year snow‑removal contract with Hastings pending contract review; remaining street signs have arrived. Economic Development Commissioner Cody Meadows moved — and Commissioner Dale Perry seconded — approval to purchase a GFI breaker for the park’s water‑pump electrical box at a cost up to $300; that motion passed 4‑0.

On a separate motion, after Attorney Hoffman described fees required to fully terminate the city’s old WorldPay credit‑card service, the commission approved payment of $784.82 to WorldPay to end that service (motion passed 4‑0).

Several items were tabled for later meetings, including approval of the June 5 minutes, completion of parking‑lot striping, sidewalk repairs, an AT&T water‑tower lease and more detailed review of April 2026 financials; clerks were asked to correct April and May finances and resend them to commissioners.

Mayor Jones read a thank‑you note from resident Steven Popp regarding the spring fountain. Commissioners briefly discussed moving regularly scheduled monthly meetings to Thursdays for consistency. Chief Giles said he contacted the Kentucky Transportation Cabinet to request relocation of the 35 mph zone on Sebree.

The meeting adjourned at 9:15 p.m. following a 4‑0 vote. Meeting minutes will be considered for approval at the commission’s June 23 meeting.