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Pleasant Prairie awards $113,439 landscaping contract for West Frontage Road; board debates budget and precedent
Summary
The Village Board awarded a $113,439 contract to Property Solutions Contracting LLC to install trees, shrubs and decorative grasses along West Frontage Road, funded from TID 5 and within the 2025 capital improvement allocation. Trustees discussed whether the work set a precedent and confirmed funding and warranty terms.
The Village Board of Pleasant Prairie voted to award the West Frontage Road landscaping contract to Property Solutions Contracting LLC for $113,439, following a competitive bidding process and staff recommendation.
Kurt of the engineering department presented the project scope: installation of 197 three-inch-caliper trees, 309 shrubs, 720 decorative grasses and hardwood mulch within the West Frontage Road corridor between Highway C and Highway 165, intended to improve the gateway appearance of the Prairie Highlands Corporate Park. Bids were opened electronically on 07/15/2025; four bids were received. Kurt recommended the low, responsible bidder, Property Solutions Contracting LLC, at $113,439. "Their bid is deemed competitive and submitted in good faith," Kurt said.
Kurt explained warranties and procurement steps: the trees carry a two-year warranty and other plantings a standard one-year warranty; the project had been advertised as a class 2 notice in the local paper, posted in village hall and on the village website. He said six prime bidders pulled plans and four submitted bids; two firms pulled plans but were not prequalified to submit.
Trustees questioned whether the project was mandatory or would set a precedent for similar frontage improvements elsewhere. Administrator Eric and Kurt said the work was included in the 2025 capital improvements plan and would be funded through TID 5; Eric said he was unaware of any legal requirement that obligated the village to do the work but noted the board had previously set the budget and that the landscaping provided consistency for the business park corridor.
One trustee urged fiscal discipline during upcoming budget discussions even as they supported proceeding because the low bid was significantly less than initial high-level estimates. The motion to award the contract was made and seconded; the board voted in favor and the motion carried. Kurt said construction is scheduled to be completed in fall 2025 and that ongoing maintenance responsibilities will belong to the Prairie Highlands Corporate Owners Association.
The board recorded the award and directed staff to prepare contract documents for execution; follow-up items include contract execution, pre-construction coordination and confirming the maintenance agreement.
