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Federal audit finds questioned costs; district outlines controls after former employee used procurement card for personal purchases
Summary
A federal programs audit for FY25 reported $13,736,708 in federal expenditures and identified questioned costs tied to use of a procurement card by a former employee; the district described corrective actions auditors accepted.
The Worcester County Board of Education on July 14 reviewed the FY25 federal programs audit, which reported $13,736,708 in federal expenditures and enumerated questioned costs and a deficiency in internal control related to a former employee's misuse of a procurement card, district officials said.
Mr. Tolbert summarized the audit performed by UHY LLP and told the board that a former employee used a district P-Card to buy personal items and submitted falsified receipts to bypass controls. "This resulted in a deficiency in internal control being noted in the audit report," he said.
Tolbert outlined the district's corrective actions in response to the audit findings: implementing a districtwide Amazon Business account to strengthen procurement controls; establishing formal user access administration; requiring enhanced approval for Amazon purchases; and prohibiting the use of P-Cards and personal Amazon accounts for board-funded transactions. He said a corrective action plan incorporating these changes was filed with the federal audit.
Tolbert told the board the auditors were satisfied with the district's responses and recommendations. The board did not take a separate vote on the audit summary, which was provided as information and open for questions.
The audit lists federal programs reviewed, including the National School Lunch Program, Adult Education, Title I, Special Education and 21st Century Learning Centers. Board members had no additional questions during the presentation.
