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Westchase board approves three-year management contract with Greenacre, directs RFP revisions
Summary
At a special Aug. 27 meeting the Westchase Community Association Board approved a revised three-year management contract with Greenacre Properties and directed staff to negotiate technical requirements to be added to the RFP. The vote was recorded 5-2; the minutes note an attendance inconsistency.
The Westchase Community Association Board of Directors voted 5-2 on Aug. 27, 2024, to approve Greenacre Properties’ revised management contract for a three-year term and to direct staff to negotiate technical requirements to be included in the request for proposal (RFP).
Director Michele DelSordo moved the motion, and Director Rick Goldstein seconded, according to the association’s minutes. The minutes record the motion as carried 5-2 and list Michiel Oostenbrink and Jack Maurer in parentheses after the tally.
The action follows presentations by the two finalist firms: Greenacre Properties presented on Aug. 12 and Inframark presented on Aug. 16. The board recorded that it had received revised proposals from both companies following those presentations and that members engaged in “extensive communications” before the final vote.
The motion approved a three-year contract term rather than the five-year term originally proposed and included direction to negotiate RFP technical requirements to be added to the contract language. The minutes do not specify the technical changes; they record only that staff were to negotiate those requirements.
The minutes also contain an apparent inconsistency in attendance: a roll call entry lists Michele Delsordo among directors absent, yet the same minutes show Michele DelSordo moving the successful motion. The minutes do not explain this discrepancy.
Shawn Yesner, identified in the minutes as president, called the special meeting to order at 6:30 p.m. at the Swim & Tennis Centers activity room, 10405 Countryway Blvd.; the meeting adjourned at 9:15 p.m. Terry Boyd is recorded as signing the minutes as secretary.
The board did not record additional specifics in the minutes about vendor selection criteria, contract start date, or a finalized scope of services; those details are recorded as “not specified” in the minutes and will depend on the negotiated RFP technical requirements.
Next steps in the minutes: staff are to negotiate the RFP technical requirements to be included in the contract. The minutes do not list a date for implementation, further review, or a follow-up board meeting to finalize contract details.
