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Board approves staff recommendation to buy data-license access after negotiating lower price
Summary
After staff negotiated a roughly 50% price reduction with the vendor, the board approved a staff-recommended contract for Placer (data access), noting the department will have unlimited internal licenses but other departments would need an additional $25,000 for access.
Staff reported successful renegotiation with the Placer vendor and recommended the board approve a contract to restore departmental access. Kramer told the board the city department had been without access since April 24 and that the new agreement will allow staff to catch up on a backlog of events and data analysis.
Kramer said the negotiated deal reduced the cost by half compared with the prior proposal and that the DDA’s purchase provides unlimited licenses within the department; extending licenses to other city departments would require an additional approximately $25,000, which staff are not recommending. As a workaround, he proposed a "community of practice" where staff collaborate on established times to use the tool and generate shared reports without purchasing extra licenses.
A motion to approve the recommended contract passed by voice vote; staff will proceed under the terms presented and coordinate interdepartmental needs through the proposed practice rather than immediate additional expenditure.
