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Cook Memorial Library approves routine minutes, hires bookkeeper and readies public celebration of grant projects
Summary
Trustees approved May minutes and financial items, accepted a $47.50 donation, contracted with bookkeeper Paula Lewis and will move payroll to ADP; the library will host a June 20 public celebration of grant projects and continues planning summer programs and community events.
At the June 8 meeting of the Cook Memorial Library Board of Trustees, members approved routine business, accepted a small unrestricted donation, finalized a bookkeeper contract and discussed upcoming events.
Kristel Faris moved to approve the May 11, 2026 meeting minutes as amended; Courtney Spalding-Mayer seconded and the motion was approved. The board approved the Treasurer’s financial report on a motion by Sherryl Hitte, seconded by Jennifer Davis. The trustees accepted $47.50 in unanticipated unrestricted donations after a motion by Jennifer Davis and a second from Eleanor Aparicio.
The board completed a bookkeeper search and will contract with Paula Lewis; the library will switch payroll services to ADP. Mary Cronin reported that staff are preparing for the Summer Reading Program, the "Tamworth in 1776" program and participation in the July 4 parade; the library is also planning one or two AI-related programs for the fall in addition to an AI discussion group.
The board reviewed plans for a public celebration of grant-funded projects on June 20 from 12–2 PM. Invitations were sent to the governor, state senators and representatives, though some have indicated they cannot attend; a press release will be issued after the event. Courtney Spalding-Mayer will check with the Friends of CML on baking and food setup; the Friends will provide cookies and are preparing for an August 1 book sale and a July 14 meeting. The Friends' annual meeting is scheduled for Sept. 26.
Building & Grounds reported that exterior painting is complete except for parging repairs to the foundation; several storm windows need replacement and hornets were reported upstairs. The Policy Committee has prepared a red-lined version of policy changes for review in July. The Technology Committee plans to meet after the summer busy season, in August or September.
Kristel Faris moved to adjourn the meeting at 7:15 PM; Jennifer Davis seconded and the meeting was adjourned. The minutes were submitted by Melissa Donaldson, Recording Secretary. The next trustees’ meeting will be Monday, July 13, 2026 at 5:30 PM.
