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Trails committee plans May 17 volunteer event; Friends allocate funds and RFQ issued after contractor withdrawal
Summary
The board heard reports that the Friends group set aside $3,000 for trail counters and is planning a May 17 volunteer event; staff said Ptarmigan Trails will not do the planned trail build and an RFQ has been posted to the Professional Trail Builders Association, while an RTP grant of $200,000 remains valid through Oct. 1, 2026.
The advisory board received a multi-part trails update covering volunteer recruitment, project timing and contract changes. A Friends group representative summarized recent meetings and said the Friends hope to expand the volunteer base and relieve workload pressures by hiring or coordinating an ACC crew for trail work.
"The theme is every day is trails day," a trails committee representative said while describing plans for a May 17 volunteer event and a May 14 coffee meeting intended to recruit leaders and distribute forms.
Board members were informed that Ptarmigan Trails, the company originally slated to build a segment, will not perform the work. Staff said an RFQ has been issued to the Professional Trail Builders Association and a dedicated website was set up to collect bids. Staff also noted one RTP grant for $200,000 that supports the project is valid until Oct. 1, 2026, but cautioned that federal funding can be subject to change.
Friends allocated $3,000 to purchase trail counters and discussed assigning volunteers to collect data monthly and compile campsite-registration information to support trail planning and funding requests. Board members emphasized the need to coordinate project lists early so that work can be matched to available contractors and grant timelines.
Why it matters: The loss of the originally planned contractor and the long lead times for professional trail builders affect the project schedule and budget; volunteer recruitment and data collection will inform grant applications and long-term maintenance plans.
