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Fillmore awards street rehabilitation and Santa Clara waterline contracts; rejects bid protest
Summary
Council rejected a bid protest, awarded the street rehabilitation contract to J & H General Engineering and the preservation contract to Pavement Coatings, and approved funding and contingency authority; council also approved the Toro low bid for the Santa Clara waterline project with contingencies and budget adjustments.
City engineer Roxanne presented a consolidated street‑rehabilitation and preservation program that combines several funding sources, including SB1, RMRA, and a local CRRSAA allocation. The program includes overlay/grind‑and‑pave work on targeted streets, ADA curb‑ramp upgrades and repairs at Shields Park, and a separate slurry/cape‑seal preservation contract for numerous neighborhood streets.
Staff reported a low bid protest from Toro Enterprises claiming an internet outage prevented timely bid submission. After review, staff recommended rejecting the protest and awarding the rehabilitation contract to J & H General Engineering Contractors (low responsive bidder) and awarding the preservation contract to Pavement Coatings. Council approved items A–F in the staff report unanimously.
Separately, the Santa Clara Street waterline replacement project (aging 1955 cast‑iron pipe) drew eight bids; Toro submitted the low bid. Staff said unit costs were higher than estimated because of field conditions and utility congestion. Council approved the contract award to the low bidder, contingency authority, and funding adjustments shifting certain TDA funds into paving to avoid using the water enterprise for paving costs.
Council emphasized ADA and accessibility improvements at City Hall and Shields Park as priorities in the rehabilitation list. Staff said construction contingencies were included due to unknown subsurface conditions in older streets and multiple utility conflicts.
Next steps: Staff will execute the awarded contracts, return any additional contract documentation for record, and monitor construction with contingencies authorized to the city manager for timely response to field conditions.
