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County Treasurer asks board to approve new treasury software; commissioners assent
Summary
The County Treasurer requested and the board approved a licensing agreement for a treasury-management product (transcribed as “Tread”/“Treads”). The treasurer said the system would cost the county nothing and that applicant fees (about $60 each) would cover processing; she will sign and deliver the contract to the board.
Dolores County’s Board of County Commissioners agreed to move forward with a software licensing and service agreement for a treasury-management product transcribed in the record as “Tread” or “Treads,” the County Treasurer said. The treasurer told commissioners the product automates mailings, pre-fills application forms and tracks upcoming deadlines, which the office expects will help staff "stay on our timelines."
The treasurer told the board the county already uses another product from the same developer for foreclosure processing and that the new license would not require county funds. "This is free to the county," the treasurer said, adding that the fees associated with processing applications are collected from applicants. She gave a fee amount as: "It's gonna be a $60 fee."
The treasurer described operational benefits such as built-in calendars, automated report printing and automatic updates when association-wide forms change. She said the office currently has about 10 active applications and that the software would reduce reliance on spreadsheets and personal calendars.
Board members discussed the form of the action and indicated a motion to approve an agreement for the software licensing and services. The record shows a second and affirmative voice votes; the transcript does not record a formal roll-call with each commissioner’s recorded vote. After the board’s assent, the treasurer asked whether she or the commissioners should sign the contract and said she would sign and provide signed copies to the board and the county contracts office for filing.
The meeting record contains transcription inconsistencies about the software name (the product is transcribed variously as "Tread," "Treads" and once as "Trez") and a county name variant in the spoken record; the treasurer’s account of cost structure and the stated $60 applicant fee are cited here as they appear in the record. The board adjourned after the contract logistics were discussed.
