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Board approves change order for James Wood High School track repairs; transcript shows differing cost figures
Summary
The school board approved a contract change order related to foundational issues discovered during James Wood High School track resurfacing; the motion approved $320,975, while staff presentation earlier described a $3,320,975 repair estimate, a discrepancy noted in the meeting.
The Frederick County School Board voted July 14 to approve a change order for repairs discovered during track resurfacing at James Wood High School.
Facilities staff described latent foundational problems discovered during resurfacing — including base deflection and drainage issues under the track — and recommended a repair that would stabilize the base with soil-cement and correct drainage to prevent future degradation. "The repair and the cost associated with that is the $3,320,975 that you see," a staff presenter said during the presentation. (Mister Thompson)
Board members asked whether such defects can be found proactively through coring and whether the problem was caused by earlier cost-cutting; staff said core samples are the only definitive inspection and that proactively coring every track is not cost-effective, noting repeated historical examples of similar issues at other facilities.
The board moved to approve a change order proposed by ATC Corp under Va. Code §2.2-4309(a). The motion text recorded in the transcript cited a change order amount of $320,975; the motion was seconded and approved by voice vote. The transcript also recorded the value of the original contract as $317,000. Because the staff presentation and the formal motion used different numeric figures, the board vote reflects the motion's $320,975 amount as the formal approved change order.
Board members discussed pursuing a root-cause analysis of repeated facility issues and flagged the trade-offs of short-term cost savings versus long-term durability.
The motion passed by voice vote with no recorded opposition.
