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Deerfield advisory committee reviews 1888 Building budget, orders RFQ for AV and seeks rooftop solar quotes
Summary
At its Feb. 3 meeting the Deerfield Municipal 1888 Building Advisory Committee reviewed a budget update showing a $1.4 million construction contingency, discussed three pending change orders (including a $9,257 elevator item), authorized an RFQ for meeting-room audio-visual equipment and agreed to solicit multiple rooftop solar proposals.
The Deerfield Municipal 1888 Building Advisory Committee on Feb. 3 reviewed construction and budget updates for the town’s 1888 Building project and authorized procurement steps for audio-visual equipment and rooftop solar. The meeting took place at the municipal offices, 8 Conway Street, with remote participation available.
Robert Todisco, owner’s project manager with P3, told the committee approved change orders had increased the project’s budget by about $8,000 to $161,187. He said the construction contingency balance stood at $1,403,913 and total uncommitted funds were $1,669,296. Todisco identified three pending change orders: a $9,257 elevator-related change, a seismic bracing change labeled PCO35 that is awaiting engineering calculations, and a downspout-size change identified as PCO36. He also said the contractor had not yet provided complete shop drawings and product data, which was contributing to schedule delays.
Christopher Dunne, Deerfield’s town administrator, reported the town had submitted the latest monthly project budget report to USDA Rural Development and that the town had issued a request for qualifications for a new meeting-room audio-visual system. The committee agreed to pursue multiple vendor quotes for a rooftop solar installation. Committee member Julie Chalfant recommended a straightforward vendor brief—asking bidders to maximize the roof’s solar potential based on the provided specifications.
The panel approved the Dec. 12, 2025 meeting minutes on a motion by Committee member Tim Hilchey, seconded by Vern Harrington; votes were recorded as Hilchey – aye, Caswell – aye, Chalfant – aye, Harrington – aye (4-0-0). The committee set its next meeting for March 3, 2026, and adjourned at 1:01 p.m. on a motion by Julie Chalfant, seconded by Tim Hilchey; recorded votes were Hilchey – aye, Chalfant – aye, Harrington – aye, Caswell – aye (4-0-0).
Committee members and project consultants noted outstanding documentation and pending engineering reviews as items staff would follow up on before the next meeting.
