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Parks committee approves revised facility rental/donation policy to send to council
Summary
The Colona Parks Committee voted to send a revised facility rental and donation policy (Option 7, with Category 2 reworded to cover Colona residents for benefit events) to council for approval; members debated fairness, categories, and administrative burdens.
The Parks Committee reviewed a proposed facility rental and donation policy intended to set consistent rules for waiving or reducing rental fees for city-owned assets. Committee discussion focused on seven options, administrative ease, fairness and how to define qualifying groups (Kelona/Colona residents, nonprofits, civic organizations and fundraising benefits).
A committee member moved to select option 7 after rewording Category 2 to clarify that Colona residents holding benefit/fundraising events would qualify for partial fee waivers (covering direct costs). The motion was seconded and approved on a roll-call vote: 4 yes, 1 absent. The Chair said she would forward the revised policy to council for confirmation.
The committee debated the risks of favoritism and the need for clear definitions (what counts as a civic organization or a benefit) and discussed tiered approaches that would recover at least direct costs when fees are waived. Members also noted different venue scales (small pavilions vs. the larger Scott Family Park main building) and that fees and levels of cost recovery may need to vary by facility.
Next steps: the committee will send the revised Option 7 policy language (with clarified Category 2 wording for Colona residents and benefit events) to the full council for action.
