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City auditor briefs committee on status of outstanding management actions; most remain in progress
Summary
City Auditor Buddy Vars updated the Audit Committee on follow-up to prior audit recommendations, explaining verification categories (complete, complete with exceptions, verification pending) and noting many pending items reflect timing or implementation sampling rather than staffing shortages; he highlighted EMS fee-schedule and P-Card exceptions as items still red or pending.
Buddy Vars, the city auditor, presented the management action plan summary, describing the audit office’s follow-up process and the verification categories used to classify recommended actions: implemented as intended (completed), implemented with exceptions (red), or verification pending (activity allowed to run to produce a testable sample). Vars said the audit office sometimes performs a full reaudit for significant items and that status changes as work proceeds.
Vars highlighted a few areas of concern: EMS items tied to a fee schedule remain pending because implementation is tied to the budget process; certain P-Card items showed exceptions and remain flagged until corrected; and department reorganizations (for example in Public Works) caused some implementation dates to shift. When committee member Tana asked whether yellow or red items were due to audit-team staffing, Vars said no and attributed most pending statuses to timing and the need to let activity run for review.
Chair Villagran noted recurring access-control and employee exit-process issues that leave former staff with continued system access; she asked staff to consider whether additional resources or procedural changes are needed in the upcoming budget cycle. The committee did not vote on audit items during this briefing.
