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Commission selects McClellan Engineering for GIS update; members ask staff to clarify exactly what $16,000 will buy
Summary
The planning commission accepted McClellan Engineering's RFQ response for a city GIS update at a cited price of $16,000 but commissioners pressed staff for clearer deliverables—especially whether street names, density layers and confirmed water/sewer field verifications are included.
The Eureka Springs Planning Commission voted to accept McClellan Engineering’s RFQ submission for an update to the city’s GIS, citing a low price point of about $16,000. Planning director Cassie Dishman said the RFQ requested maps that include city-owned properties, zoning districts, land-use classifications, city streets, municipal boundaries, census tracts and utilities infrastructure.
After the selection vote, several commissioners asked for clarification on deliverables. Commissioner Susan (identified in roll call) and others asked whether street names would be clearly visible on the published map and whether density layers (population or housing density) would be included. Cassie said those themes were included in the RFQ response and that McClellan’s submittal also proposes training for city staff to maintain the system.
Commissioners also debated whether field verification of water and sanitary-sewer infrastructure was part of the $16,000 scope. McClellan would not perform the field survey, Cassie said; instead, city staff (referred to in the meeting as Simon) would gather field verification and McClellan would incorporate that data. A commissioner asked that Simon, the mayor and Cassie provide a written or in-person briefing to confirm exactly what the $16,000 will produce; a motion to invite those officials was proposed but lacked a second and therefore did not become a formal action.
"These are the exact things Simon and I listed to McClellan when we asked, can you get us less of a ballpark figure, more exact — that led to the 16,000," Cassie said. A city representative who identified themself during discussion summarized the vendor work order as the vendor’s proposed deliverables and cautioned that additional fieldwork would increase cost.
