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Board discusses signing overdue MOU with rodeo board and moving to an operating agreement
Summary
Members agreed to work toward signing the current memorandum with the rodeo board and to draft an operating agreement for the next season; the lease payment from the rodeo was late but received, and parties plan a joint meeting to finalize terms.
The fair board moved to resolve an overdue memorandum of understanding with the local rodeo club and discussed converting the arrangement into a formal operating agreement after the fair and rodeo season.
Why it matters: The MOU governs shared use and costs for facilities (porta‑potties, facility responsibilities) and a signed operating agreement would clarify which party pays for specific items and how indoor roping barn operations would be run.
Committee member (Speaker 1) proposed a motion framework to approve the current MOU now with the understanding that the document would be transitioned to an operating agreement after the season, saying, "I move that we sign both parties agree to sign the current MOU with the understanding that this next season, it'll be transitioned into a operating agreement." Staff and board members noted that exhibit B (an updated attachments list) was missing from the copy circulated and recommended sharing drafts by email, holding a joint meeting, and reviewing changes with legal counsel.
The board also flagged that a lease payment had been received late; members described this as a minor issue amid heavy fair and rodeo preparation. No formal vote to execute the MOU was recorded during the meeting; members agreed to route drafts for review, hold a joint meeting, and reconcile financial breakdowns before final signature.
Next steps: Staff will prepare a draft operating agreement or updated MOU with an exhibit listing payments and responsibilities, circulate it to board members in advance of a joint meeting and, if needed, consult legal counsel prior to final approval.
