Belton council approves budget amendment, senior-center grant and consulting contract; revises event MOUs

Belton City Council approved a budget amendment moving unfinished golf-fund projects into fiscal 2027 and approved a $100,000 increase for a planned asphalt project within the golf fund. Finance staff told the council the golf fund maintains a large cash balance and that the additional funds come from the golf fund itself rather than the general fund.

Council approved accepting up to $22,500 from the Mid-America Regional Council (MARC) toward operating costs for the Belton Senior Center (roughly 18% of the center’s operating costs as described in the packet). Staff cautioned the grant is reimbursable, meaning the city must incur eligible expenses to receive reimbursement and would need to adjust expenses if reimbursement is not received.

Council also approved a consulting engagement with EverStrive Solutions LLC to perform a time-allocation and shared-services expense allocation study. Staff described a paused 2022 study that now resumes; the consultant will bill $200 per hour with a not-to-exceed fee of $15,000. Staff said the work will analyze how shared administrative services (finance, IT, HR, legal) allocate time across functions.

On event policy, staff presented revised memorandums of understanding for nonprofits and for-profits that would require insurance, a business-license application, and a statement of value (an event narrative with estimated attendance and basic budget or profit-and-loss reporting). Council discussed whether the city should waive overnight-security fees for nonprofits and whether requesting a 90-day post-event profit-and-loss statement might discourage organizers; council directed staff to prepare a resolution for formal adoption with the agreed revisions (including discussion of waiving overnight-security costs for nonprofits).