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Clifton treasurer reports Haunted Trail reconciliation and recommends follow-up figures; town funds and grant reimbursements noted
Summary
Treasurer Marilyn Barton presented December financials showing $1,231,258.35 in total funds, reconciled Haunted Trail receipts of $22,652.94 (net proceeds under review) and VDOT MAP‑21 Streetscape reimbursements; she will provide further reconciled Haunted Trail numbers at the council's February meeting.
Marilyn Barton, Clifton's town treasurer, presented the financial reports for the fiscal‑year period ended Dec. 31, 2019 and described reconciling work around the Haunted Trail event and capital grant reimbursements.
Barton reported the Summary of Cash Balances reflected total town funds of $1,231,258.35 and that December highlights included $22,652.94 in Haunted Trail receipts for July–Dec. 2019 and FY‑to‑date Haunted Trail expenses of $7,347.40. She said the Haunted Trail documentation had been reconciled within a small variance but that a remaining variance of $2,029.44 was still being researched prior to booking in the Town's accounts. Barton said she would provide further reconciled gross revenue, expenses and net revenue figures at the Feb. council meeting and would work with Haunted Trail leadership to authorize sign‑off on a single Town account for event funds.
The Treasurer's supplemental reports also reflect VDOT MAP‑21 Streetscape Phase 2 reimbursements totaling $66,026.80 and detail capital improvements fund activity; the Treasurer noted a J2 Engineers invoice payment of $438 in December. Barton's email to council members flagged other December transactions and noted she would schedule the FY19 onsite audit with White, Withers, Masincup & Cannaday, P.C.
Council voted to accept the Treasurer's report as presented. Barton's materials attached line‑item Profit & Loss schedules, a Haunted Trail event reconciliation, and a Special Projects Committee transaction detail that itemizes Streetscape Phase 2 grant receipts and expenditures.
