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IT Board reviews 2026 CIP priorities: AV upgrades, kiosks, PC and network replacement schedules
Summary
Board members reviewed the IT 2026 CIP request, discussing AV and council‑chamber upgrades, BrightSign kiosks, a fiber relocation with the school district, PC replacement cycles, and software placeholders including Laserfiche; no formal board action was required.
The Waukesha City IT Board on Wednesday reviewed the proposed 2026 IT capital improvement plan, focusing on audiovisual upgrades for council chambers, downtown BrightSign kiosks, PC replacement schedules and several infrastructure projects.
Andrew (S5), the communications/AV staff member, outlined recommended AV standards and a replacement schedule intended to create uniform installations across city buildings. He noted council‑chamber work would focus on programming and usability rather than wholesale hardware replacement and said kiosks (about 17–20 deployed across downtown and city facilities) provide visitor information and can be expanded; staff estimated a per‑unit cost for outdoor BrightSign kiosk installations of roughly $12,000 mainly due to structure and fiber work.
Chris (S3) reviewed the PC replacement plan, explaining the city’s “warranty plus two” approach after a state contract extended warranties to four years; that schedule stretches some devices effectively to six years. He said laptops remain the standard issue for most staff, with desktops kept for shared report rooms in police and fire. For network equipment, Chris noted the city moved from Juniper to Cisco and will replace data‑center core switches when vendors declare end‑of‑sale or end‑of‑life; firewall hardware was replaced two years ago and is not an immediate replacement need.
On infrastructure, Chris described a joint fiber relocation with the school district and Carroll University to move city fiber from the Lindholm Building to Les Paul Middle School because the district is relocating its primary data center; the city’s 48‑strand path is a small part of a larger project. He also said some CIP entries are placeholders: a Laserfiche cloud migration was pulled from near‑term plans because staff calculated an increased annual maintenance cost (staff cited about $70,000/year), while document‑scanning work and other Laserfiche uses remain planned for later years. Staff indicated the Fireworks (RMS/ePCR) migration implementation cost (~$7,555) will be funded from the CAT RMS project rather than the CIP placeholder.
Board members asked for timing and budget clarifications; Chris said CAD and RMS vendor work is progressing and the combined go‑live is expected to require a coordinated implementation schedule. The item was presented as a report; no board vote was required.
