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Waukesha City IT Board approves EPR Fireworks agreement for fire department records and ePCRs
Summary
The Waukesha City IT Board on Sept. 3 approved a five‑year agreement with EPR Fireworks for a fire-department records management and electronic patient care record system, citing vendor security certifications and projected annual savings; vote passed 6–0 with one absence.
The Waukesha City IT Board voted unanimously Wednesday to approve an agreement with EPR Fireworks to supply the fire department’s records management and electronic patient care reporting (ePCR) system. The board approved the 60‑month contract with a 1.5 percent annual price‑increase cap and an implementation fee the presenters said is about $7,555.
Chris (S3), who led the technical review, told the board the vendor supplied detailed security documentation and met the city’s technical requirements, including SOC 2, NIST and HIPAA compliance and SAML single sign‑on integration with the city’s identity system. “They sent me this 20‑page document on what they do with security,” Chris said, and staff included the vendor’s completed vendor questionnaire in the packet.
Assistant Chief Tim Fleming (S7) and Chief Copeland (S2) described operational benefits and integration with hospital systems. Fleming said the department expects to consolidate multiple applications and reported a projected reduction in annual costs from about $71,750 to approximately $58,488 — “so we’re showing about $13,260 in savings there,” he said. Fleming also stressed timing: “We need to be up and running and operational for January 1,” to ensure calendar‑year data is collected in one system.
Board members asked about record retention, security incident reporting and support costs. One board member confirmed the city attorney had vetted the contract and required a venue change for litigation to Waukesha County; Chris said the attorney otherwise approved the contract without contingencies.
A motion to approve the contract as presented was made by Fabian and seconded by Hanson. During roll call, the council recorded votes in favor from Paul Fabian, Bruders, John Hansen, Brandon Costoni, Daniel Mannion and Steve Van Traeste; Ryan Corcoran was absent. Chair (S4) announced the motion passed unanimously, 6 to 0.
Next steps: staff said implementation planning will proceed and the implementation cost will be covered from the CAT RMS project budget. The board did not take additional actions at the meeting beyond approving the agreement.
