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Audit review: five community colleges show federal aid reconciliation findings though audits were unmodified
Summary
Vice president Elaine Frisbie reported FY25 audit findings across coordinated institutions that mainly relate to federal financial‑aid reconciliation; five community colleges had findings but received clean audit opinions, and staff proposed written progress reports or campus appearances in June to monitor corrective actions.
Vice president Elaine Frisbie briefed the committee on audit findings for coordinated institutions. Frisbie said each year the 26 public institutions submit financial statements for review; for FY25 auditors issued clean, unmodified opinions for the institutions discussed but still reported findings — primarily around timely reconciliation of federal financial aid transactions, including Pell reconciliation requirements that demand per‑student documentation "to the penny." She identified five community colleges with findings and specifically noted Dodge City Community College corrected fall‑semester issues for the spring semester, improving its compliance.
Frisbie said auditors made recommendations and colleges are implementing action plans; staff asked the committee whether it would prefer written progress statements from the affected colleges or for the colleges to appear in person in June. Several regents favored written statements given the recurring nature of similar findings and suggested the board consider whether training or staffing support would be helpful systemwide.
Next steps: staff will obtain either written progress reports from the affected colleges or schedule appearances at a future meeting based on regent preference.
