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Tricentennial committee advances event logistics: drone show on calendar, bonfire and food‑truck permitting discussed
Summary
The committee confirmed the drone company has Southborough on its calendar for January 1–2 and discussed integrating a bonfire with evening events, food‑truck permitting and porta‑john needs for large crowds; the committee also agreed to coordinate vendor inspections with the health director and use partner organizations for vendor lists.
Andrew (speaker 8) told the committee the drone company confirmed Southborough on its calendar for Jan. 1–2 and said the committee will need to sign a contract and pay a deposit to secure the date.
Members debated how to stage night events: some preferred integrating a bonfire (proposed to be run by the firefighters' union) with the drone show or other evening programming rather than holding the bonfire as a standalone attraction. Committee members noted safety and timing constraints—both the drone show and a bonfire occur after dark—and recommended the fire department and union decide operational details and location.
Jamie (speaker 6) updated the Fireman's Muster planning and asked whether food trucks could operate on school grounds. Committee members advised coordinating with the town health director on inspection and permitting; several suggested leveraging Rotary volunteer contacts and an existing food‑truck application process to reduce committee workload. The group also discussed toilet provision (porta‑johns) and vendor health certificates; members noted that vendors who already participate in regional festivals typically hold annual health certificates that may simplify permitting.
On large-day logistics, members discussed staging, portable bathrooms, staffing and volunteer needs, and whether to offer small companion activities at library or senior center spaces earlier in the day to spread attendance across time. The committee urged staff to confirm vendor lists, get written contract language for the drone show, and review permit requirements with the health director.
