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Udall council approves insurance renewal, overtime-policy change, CD moves and employee raises
Summary
The Udall City Council unanimously approved 2024–25 insurance renewals, an employee-handbook amendment counting holidays as hours worked for overtime (with retro pay for the clerk), moved multiple CDs to shorter terms for liquidity, and granted a $1/hour raise to an employee who passed wastewater certification.
The Udall City Council at its Sept. 11 meeting unanimously approved a package of routine financial and personnel measures affecting city operations and employee benefits.
Councilmember Randy Hoffman moved to approve the 2024–2025 renewal rates for Blue Cross Blue Shield and FCMI; Jim Caywood seconded the motion, and Mayor Matt McAllister called for a vote. The motion passed with all voting members recorded as 'Aye.'
Council discussion then turned to city funds tied to an IRS Form 941 refund. Councilmembers raised the need for liquidity if the IRS later determines an error and requires prompt access to funds. Councilmember David Franz moved to move the money into a certificate of deposit (CD) on three-month terms for at least two years; Craig Hopkins seconded the motion and it passed unanimously.
On personnel policy, Maintenance Superintendent Dennis White presented payroll data and recommended clarifying how holidays and overtime are calculated. The council approved an addendum to the employee handbook specifying that holidays will be counted as hours worked for overtime calculations (vacation and sick leave will not be counted toward hours worked). Randy Hoffman moved the amendment and to award the City Clerk 3½ hours of retroactive overtime pay for the week of Labor Day 2024; Jim Caywood seconded the motion and it passed 'All Ayes.'
Councilmember David Franz moved the council into executive session at 7:45 p.m. to discuss non-elected personnel; Randy Hoffman seconded the motion. The council returned at 7:55 p.m.; McAllister noted 'No binding action taken.' Following the executive session, the council approved a $1.00-per-hour raise for Tim Brooks for passing State Wastewater Certification. The motion to grant the raise was made by Jim Caywood, seconded by Randy Hoffman, and carried unanimously.
Financial housekeeping continued when the council voted to move CD6425 from a 12-month term to a six-month term to seek a higher interest rate; the motion by Randy Hoffman, seconded by Jim Caywood, passed 'All Ayes.'
Other procedural motions recorded in the meeting included approval of the agenda (motion by Jim Caywood, second by David Franz), approval of revised July minutes to show Randy Hoffman as present (motion by David Franz, second by Jim Caywood), approval of the consent agenda (motion by Jim Caywood, second by Craig Hopkins), and a motion to adjourn by Jim Caywood (seconded by Craig Hopkins). All recorded votes were unanimous.
The council’s actions affect the city’s near-term liquidity and employee pay and clarify overtime calculation going forward. No measure in this package created new recurring obligations beyond the approved raises and standard insurance renewals; the CD moves are intended to balance yield and access in case of an unexpected federal tax adjustment.
What’s next: city staff will execute the CD changes and update the employee handbook; the clerk’s retro pay will appear on the next payroll. The meeting adjourned at 8:18 p.m.
