Resident questions staff process for lot-split application, requests clarification

During public comment at the July 16 meeting, resident Terry Seiver said he submitted a lot-split application on June 23 and that planning staff informed him the file was incomplete because a purchase agreement must be notarized. Seiver asked the commission for clarification about whether a notarized purchase agreement is required for the planning department to accept or calendar the application and expressed concern about the 45-day statutory review window.

Chair Lindquist told Seiver the commission could not resolve an administrative completeness question during public comment and directed staff to provide contact information for follow-up. The city attorney offered to investigate and speak with planning staff about the circumstances. "I'd be happy to check into it, with the planning director and discuss it and see if there's anything that can be done," the attorney said.

Commissioners asked staff to follow up on the procedural question and to report back; no formal action was taken. Seiver said he filed the application and asked for confirmation that the 45-day review clock was running; staff and the attorney noted they would examine whether the application was administratively complete and provide a response outside the meeting.