Staff member walks through El Paso de Robles City’s new online agenda pages

A staff member demonstrated how to use El Paso de Robles City’s new online agenda pages, guiding viewers through both the HTML and PDF views of an agenda packet and showing where attachments and videos appear.

The presentation used a past meeting (Jan. 17, 2023) as an example and explained that the site provides a menu for upcoming and past meetings, blue hyperlinked agenda item titles, an attachment icon where supporting documents exist, and options to open staff reports and proclamations. "You have a menu below for upcoming meetings and past meetings," the staff member said, directing users to the drop-down list to select meetings.

The presenter showed how clicking an HTML link opens the agenda with linked items and how a PDF link opens the full packet in a viewer. The example PDF packet cited in the demonstration contained 236 pages; the staff member noted that larger packets may take longer to load and demonstrated opening the PDF table of contents to jump to specific items.

Using the Martin Luther King Jr. proclamation and an "echo" first-quarter staff report as examples, the presenter demonstrated accessing multiple attachments (the agenda indicated four attachments for that item) and scrolling through staff reports before returning to the main agenda.

The staff member also explained that a meeting video link appears on the agenda page only after the meeting has concluded; it will not be present on newly posted agendas for upcoming meetings. For questions about agendas, the presenter provided the city clerk contact information: cityclerk@trcity.com and (805) 237-3960.

The walkthrough was an instructional demonstration and did not include policy debate, motions, or votes. The presenter repeatedly encouraged users to explore both HTML and PDF views to find attachments and supporting materials and noted that more past and upcoming meetings will appear as they are added to the system.