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Council preauthorizes $40,000 paving contingency; hears $3,972 reception window and $7,057 sign change-order options
Summary
The council preapproved a $40,000 contingency to cover unexpected deep paving on South Laurel to keep the King asphalt project moving and heard staff estimate a reception window at $3,972 and an aluminum exterior sign at $7,057; staff said departmental furniture and incidental budgets can cover the roughly $12,000 cost.
Council staff presented project materials and recommended preauthorization for a change-order contingency so paving work can continue without delay after milling on South Laurel revealed deeper-than-expected damage.
"You have before you an MO and map," Miss Myers told the council, outlining alternatives discussed at the Public Works Committee. She said milling showed deeper damage on South Laurel and recommended authorizing staff to approve up to $40,000 from contingency for deep paving if needed so the contractor can proceed.
Miss Myers gave contract and funding figures: the contract is roughly $1,000,237 and the $40,000 contingency would leave about $100,000 in the contract balance for other purposes. Council members said stopping and restarting work would waste time, and a motion to preapprove the $40,000 contingency was moved, seconded and approved by voice vote.
Miss Myers also explained two facility-related change orders brought forward by Hogan Construction. She said one option for the foyer reception window comes to $3,972. For the exterior sign, staff presented two price options: acrylic letters for $4,141 or aluminum letters for $7,057; staff recommended the aluminum sign. She told the council that related furniture and incidental charges in the departmental budget (referred to in the meeting as "Bethany's budget") exceed $100,000 and can cover the roughly $12,000 needed for the reception window and sign.
Council members asked clarifying questions about costs; Miss Myers confirmed the aluminum sign price: "The aluminum sign would be $7,057." The transcript records the council discussing the figures and confirming that some members were participating remotely, but it does not show a final recorded vote on the sign or window change orders in the provided excerpt.
Next step: the paving contingency was preapproved so work can continue; staff will return with formal change orders or additional approvals as needed.
