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Town clerk outlines transcript lag; board agrees to circulate minutes in agenda packet
Summary
The town clerk said transcriptions are one to two months behind, creating a posting challenge; the board agreed to circulate draft minutes with meeting agendas and to adopt a written minutes-review policy.
The board discussed implementing a formal review-and-approval process for its minutes after the town clerk said transcriptions have lagged by roughly a month to two months, complicating the legal posting requirement. “Legally, I'm supposed to have it posted by two weeks after the meeting,” the clerk said, adding that transcription service is behind and that transcripts for recent meetings arrived only in January.
Members agreed to attach minutes to future meeting agendas and to have the clerk email the packet to the board in advance so members can review minutes ahead of meetings. Several council members favored adopting a written policy for how minutes will be circulated and approved.
The board did not vote on a minutes policy but directed staff to circulate draft minutes with future agenda packets and to draft a written process for review and approval.
