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Council approves revised AI acceptable-use policy, clarifies monitoring and privilege protections
Summary
Waukesha City Council approved edits to its AI acceptable-use policy that remove a mandatory AI-disclosure line while preserving a city no-expectation-of-privacy statement and clarifying protections for attorney-client privileged information; the vote was unanimous.
The Waukesha City Common Council on March 3 approved revisions to the city's AI acceptable-use policy after staff and the Information Technology Board recommended removing a required line that would have forced users to label content assisted by AI.
Council member Chris summarized the change, saying the policy still contains "enough safeguards" and that the IT Board unanimously supported removing the requirement that every AI-assisted paragraph be labeled. Brian Running, who spoke for IT/staff, said the policy retains a clear no-expectation-of-privacy notice for city IT assets while protecting confidential materials.
"In the expectations of privacy, that's to notify users that you don't have an expectation of privacy and that the city can monitor and disclose information generated by using city IT assets," Brian Running said. He added that materials subject to attorney-client privilege would not be subject to arbitrary review and that procedures exist to authorize legally permitted access.
Paul Mannion moved to approve the policy as presented; the motion was seconded and the council voted to approve the policy unanimously.
Staff said the change responds to questions raised after the council's January approval and balances transparency about monitoring with practical use of AI tools by staff. The council noted IT procedures will control access to potentially privileged content and that the city will provide guidance to employees on acceptable uses and expectations.
The council did not provide a detailed implementation timeline at the meeting; staff and IT will follow up with manuals and training materials as the policy is distributed to departments.
