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Selectmen approve generator-contract extension, forward GASB audit appropriation and multiple small FY26 transfers
Summary
The board approved a 5% extension to the town’s generator maintenance contract with A & J Generator and Equipment for year three (new total $41,685), forwarded a $3,268 GASB 87 audit appropriation to the Board of Finance, and approved several small FY26 in-series transfers covering repairs, inspections and utility rate changes.
At its May 5 meeting the Board of Selectmen approved three procedural but budget‑relevant items: a one‑year extension to the town’s generator maintenance contract with A & J Generator and Equipment for a 5% increase (new year‑three total $41,685), and several FY26 in‑series transfers including $3,268 to cover GASB 87 audit professional services (to be forwarded to the Board of Finance), $21,500 for Public Works repair costs, $39,200 for snow‑removal meals/streetlight repairs/stormwater permit insurance, $1,141 to cover building overtime (recording secretary), $13,883 to cover unplanned water‑rate increases, and $2,243 to cover long‑term disability/unemployment changes.
Contract extension: Purchasing reported the original three‑year contract had only one bidder; A & J has performed satisfactorily and the 5% increase amounts to roughly $1,800 above the prior year. The board discussed whether to deny the deviation from the original contract price but concluded the small dollar change and vendor performance supported the extension; the extension was approved.
GASB 87 appropriation: Director of Finance Kim Allen explained auditors identified additional leases that increased audit scope; the Selectmen voted to forward the $3,268 appropriation request to the Board of Finance so auditors can close the FY audit and release the report.
Other transfers: Finance and departmental staff explained the basis for each transfer (repairs, meals during snow removal, water‑company rate changes and personnel overtime). Several members asked clarifying questions about which funds and accounts would be used; staff said some items were financed from existing lines and that the Board of Finance will receive the related requests where required.
Outcome: All contract and transfer items were approved by voice vote or forwarded to the Board of Finance as appropriate. Staff committed to provide additional lease and audit detail to Selectmen and Board of Finance members on request.
