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Cooleemee awards $5,200 survey contract to Allen Geomatics for proposed community center
Summary
At a special called meeting Aug. 28, the Town of Cooleemee voted 3-0 to award Allen Geomatics a $5,200 survey to determine the optimal site for a proposed community center; officials discussed using grant funds or town funds to pay for the work.
The Town of Cooleemee voted 3-0 on Aug. 28 to award a $5,200 survey contract to Allen Geomatics to locate the optimal siting for a proposed Community Center on property around the municipal pool and the Zachary House. Commissioner Almond moved to accept Allen Geomatics’ bid; Commissioner Reavis seconded and the motion carried.
The council packet included three written quotes for the same survey scope: Allen Geomatics $5,200; Ascension Survey $6,000; Encompass Survey $7,850. The Clerk said the project specifications were prepared by the architect, Mr. Fuller, and provided to the survey companies for bidding.
Discussing how to pay, the Finance Officer said the town could either use grant funds for a direct Community Center expense or pay with town funds now and submit for grant reimbursement later. The officer warned that once grant funds were used and a quarterly report was filed, the town "would not be able to change your mind," a restriction the council noted in considering funding sources.
The survey award was presented as a preparatory step for siting the Community Center; no procurement contract text appears in the recorded segments beyond the motion to accept Allen Geomatics’ quote. The meeting record does not specify a contract number, start date, or timeline for the survey.
