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Council places multiple finance and housekeeping items on consent agenda; refunds and contract amendments discussed
Summary
Finance and legislative committee items presented included a property-tax refund resolution for a misassigned parcel, amendments to the Winter Construction City Hall contract including a $2.15 million site-work component GMP, an intergovernmental agreement to continue sanitation billing with the water/sewer authority, and an ordinance to allow limited reimbursement for council travel; the council placed several items on the consent agenda for Monday.
At the July 16 work session, Finance Committee chair Chris Watts and staff reviewed several finance and housekeeping items and recommended placing them on the consent agenda for formal action at the next voting meeting.
Staff attorney Miranda Jordan outlined a proposed resolution to declare tax parcel 05481820003 (3.97 acres owned by CJA Clower) as not located within the corporate limits and to refund city real property taxes for 2023–2025 in the amount of $706.49 after confirmation by county research and the Georgia Department of Community Affairs. Jordan told council that state law limits refunds to the past three years.
Contractor Jacob Adams described two contract amendments tied to the city hall demolition and early site-work phase with Winter Construction Company LLC: a narrow amendment clarifying dumpster haul-off language and indemnity related to third-party haul-off, and a component GMP adding $2,153,089 for general site work to be funded from the general fund to allow site work to start as demolition finishes and to avoid schedule-driven cost increases. Adams said the component GMP does not increase the total guaranteed maximum price but accelerates a portion of the work.
Under the legislative and intergovernmental committee, Mayor Pro Tem Terry Miller introduced an intergovernmental agreement authorizing the Douglasville-Douglas County Water and Sewer Authority to collect sanitation fees on city water bills (a cost-saving payment collection arrangement) and a proposed ordinance to permit the mayor and council to be reimbursed for mileage, parking and meals (up to $100 per one-day out-of-county event) with a 30-day reimbursement deadline and required receipts. Staff noted the water-and-sewer collection agreement will extend in five-year renewal terms up to a statutory maximum of 50 years unless mutually ended.
Miranda Jordan also presented a housekeeping ordinance amendment to section 70-41 of the solid waste code clarifying that sanitation fees will be set and adjusted annually by the mayor and council; staff said this typically occurs as part of the annual strategic planning retreat. Council signaled agreement to place these items on the consent agenda for Monday action.
What happens next: The refund resolution, contract amendments including the $2.15M site-work component, the water/sewer billing agreement, council reimbursement language, and the sanitation-fee housekeeping ordinance were placed on the consent agenda for the July 20 voting meeting for formal action.
