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Council authorizes city manager to negotiate CDBG administrative services contract with InSite Planning
Summary
Roanoke Rapids authorized the city manager to negotiate and execute an administrative services contract (just over $100,000, to be paid from the FY2022 CDBG Neighborhood Revitalization grant) with InSite/Insight Planning and Development to administer the program and manage housing rehabilitation work.
Roanoke Rapids City Council authorized the city manager Oct. 30 to negotiate and execute an administrative services contract for the city’s FY2022 Community Development Block Grant (CDBG) Neighborhood Revitalization Program.
City staff said the federal grant requires the city to retain an administrative consultant to oversee housing rehabilitation and related grant compliance. After two request‑for‑proposal rounds, staff received three proposals; the highest‑ranked firm, identified in the packet as InSite (also transcribed as "Insight" in portions of the record), has previously provided administrative services to the city and was highlighted for certifications (historically under‑utilized business and service‑disabled veteran‑owned small business) and relevant experience. City staff said the proposed contract value is "just over $100,000," to be paid from eligible grant funds and not city general funds.
Councilmember Steinbeck moved that the city manager be authorized to negotiate and execute the CDBG administrative services contract with the highest‑ranked consultant based on proposal evaluation scores; Councilmember Strickland seconded the motion, and the measure passed by voice vote.
City staff said the administrative contract would include legal services for the grant (for example, placing recorded documents against properties as part of an owner‑occupancy forgiveness schedule). Staff described the program’s occupancy requirement as an eight‑year commitment for beneficiary homeowners, with forgiveness of 25% after each two‑year interval until fully forgiven at year eight. Staff said these funds are subject to federal and state program rules and that exceptions should be checked with the North Carolina Department of Commerce when unusual circumstances arise (for example, owner relocation to institutional care). The manager noted the contract will include funds for related housing activities and that the additional round of RFPs was required by administrative guidance.
Council authorized the manager to finalize the agreement; staff will return final contract documents and execute grant‑funded activities according to CDBG compliance rules.
