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Votes at a glance: Sterling City Commission, June 15, 2026
Summary
The Sterling City Commission approved the consent agenda, awarded a street maintenance contract to Vance Brothers, conditionally authorized curb repairs near W. Adams Avenue, approved a CDBG contract amendment, selected Caselle for ERP software, and approved Change Order No. 1 for the KMW water project (4-1).
The Sterling City Commission met June 15 and took votes on several items: approval of routine consent items; awarding a 2026 street maintenance contract; a budget amendment to a CDBG grant related to the KMW water improvement project; selection of a new ERP vendor; and approval of a change order on the KMW water project.
The Commission approved the consent agenda, including minutes, accounts payable, two special-event permits, and a cereal malt beverage license, on a motion by Commissioner Todd Rowland, seconded by Commissioner Richard Jones Jr.; the motion passed 5-0.
On the 2026 street maintenance project, the Commission awarded the construction contract for the two base-bid subprojects to Vance Brothers for $192,474. City Manager Ian Hutcheson told the Commission the City received a single responsive bid and recommended funding the two base bids and allocating remaining Special Street Fund authority to curb and resurfacing work on the zero block of W. Adams Avenue, adjacent to the United Presbyterian Church; the motion to award and authorize the Mayor to sign the notice of award passed 5-0.
Contract Amendment No. 1 to the Community Development Block Grant (Grant No. 25-IN-002) was approved 5-0. Hutcheson explained the amendment removes $254,600 in planning and design fees from the grant-eligible budget so the Kansas Department of Commerce can release construction grant proceeds; the change does not alter amounts owed by the City and leaves the $750,000 award available for construction costs.
The Commission approved the review committee's vendor recommendation of Caselle for the City's new financial management/ERP software (RFP-2026-001). The committee recommended proceeding with required modules at an estimated total cost of $87,170; the selection and authorization for the City Manager to negotiate a contract passed 5-0.
Change Order No. 1 for the KMW expansion water improvement project—an increase of $37,495 to switch certain 12-inch main installation segments from trenching to directional boring to protect trees and homeowner property—was approved 4-1, with Commissioner Bob Boltz voting no. Hutcheson reported the change keeps the project under the amount of debt issued for the project by $243,804.
The Commission also entered executive session at 7:40 P.M. to discuss personnel matters of non-elected personnel under KSA 75-4319(b)(1) and returned to open session at 7:50 P.M.; no action followed. The meeting adjourned thereafter.
Votes recorded in the minutes list Mayor Brian Inwood, Commissioners Clint Bundy, Todd Rowland, Richard Jones Jr., and Bob Boltz. The Commission provided direction on scheduling (road/utility impacts) and requested advance notice for water shutoffs related to ongoing construction projects.
