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Conrad officials discuss recodifying city code and a needed fire relief fund budget amendment
Summary
Mayor David Cates and City Clerk Jerad Walston said Conrad's city code requires recodification; two ordinances remain uncodified. Staff are evaluating CivicPlus and American Legal with an estimated cost of at least $10,000. Finance Director Jodi Rogers reported an audit is expected Feb–Mar and flagged a needed transfer into the fire relief fund (amount not specified).
Mayor David Cates told the council that the Conrad City Code has not been fully recodified since 2015 and that recodification is required every five years. City Clerk Jerad Walston said he is evaluating two providers — CivicPlus and American Legal — to perform a full recodification; he estimated the cost at a minimum of $10,000 and said a new system would improve user searchability and access to contracts (the original water contract was cited as previously hard to locate).
Finance Director Jodi Rogers reported that the November balance report was delayed because she was assisting a small community facing imminent state withholding; she said the city's annual financial report has been completed and approved and that an audit is anticipated around February or March. Rogers told the council a budget amendment is needed to transfer money from the general fund into the fire relief fund as recommended by lenders; the transcript does not specify the transfer amount.
Rogers also noted that Choteau recently switched from American Legal to CivicPlus and found CivicPlus more user friendly. No vendor selection or formal appropriation occurred at the Dec. 16 meeting; staff will return to the council with cost estimates and recommendations.
