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Stratmoor Hills Water District board approves IT services contract, job‑description changes; staff reports Comcast lease loss and interconnect bids
Summary
At its Sept. 18 meeting the Stratmoor Hills Water District board approved a renewed IT managed‑services agreement and updated job descriptions, approved financial reports and heard staff report that Comcast will not renew a lease—reducing annual lease income by $23,768—and that five contractors showed interest in an interconnect project.
President Robert Colgrove called the Stratmoor Hills Water District Board of Directors to order at 3:20 p.m. on Sept. 18, 2024. The board approved several routine and operational items, and District Manager Kirk Medina briefed directors on staffing, procurement and a loss of lease revenue after Comcast informed the district it will not extend a contract expiring Dec. 31, 2024.
The board voted unanimously to accept an updated managed‑services agreement with TruTech IT Solutions. Medina told the board the revised contract includes hardware and software support, software licenses, cybersecurity services, remote monitoring, on‑site helpdesk support and an Office 365 Business package with cloud backups; the proposal reflects a 17% price increase. Director James Pesicka moved to approve the agreement and Director Cindy Dent seconded; the motion passed 4-0.
Medina reported the district has begun audit adjustments for the 2023 audit and paid $96,114 to the Sanitation District to clear assessment payments owed from 2022 and 2023. He said additional audit adjustments remain outstanding and will be reported to the board next month.
The board also approved updates to three job descriptions. Medina said the changes only clarify which supervisor each position reports to; the revised Office Clerk, Accounting Clerk and Water/Wastewater Technician job descriptions were approved 4-0 on a motion by Pesicka and a second by Dent.
In operational updates, Medina told the board the water treatment plant averaged about 350,000 gallons per day in August and that district crews responded to three water main breaks and four service lateral repairs that month. He reported a pre‑bid meeting for the Interconnect Project on Sept. 24 drew five contractors; the bid opening was scheduled for Sept. 24 and the board can expect a contractor recommendation at its Oct. 16 meeting.
Medina said Comcast has notified the district it will not extend a lease that expires Dec. 31, 2024, which will reduce the district's annual lease income by $23,768. The district manager told the board that the draft 2025 budget is nearly complete and that he will deliver the proposed budget to board members at a Budget Workshop scheduled for Oct. 2, 2024, at 1:00 p.m.
On safety, Medina summarized the Sept. 11 Safety Committee meeting: it has been 150 days since the April 15 accident; the committee adopted an accident reporting form and plans to review housekeeping and behavior‑based safety training materials. He said field crews witnessed a controlled cave‑in demonstration that highlighted trenching hazards; the next safety meeting is Oct. 9.
Financial reports and bank reconciliations were reviewed. Medina noted interest earned on savings exceeded budget expectations and that a $396,000 check to CSU for an additional 175 acre‑feet of water had not been cashed at the start of the month. Director Pesicka moved to approve the August 2024 financial reports; Director Dent seconded and the motion passed 4-0.
Votes at a glance: "Approve Aug. 21, 2024 minutes" — moved by Director James Pesicka, seconded by Director Cindy Dent; outcome: approved, All Ayes (4-0). "Approve meeting agenda" — moved by Pesicka, seconded by Dent; approved, All Ayes (4-0). "Approve TruTech IT Solutions Managed Services Agreement" — moved by Pesicka, seconded by Dent; approved, All Ayes (4-0). "Approve Office Clerk, Accounting Clerk and Water/Wastewater Technician job descriptions" — moved by Pesicka, seconded by Dent; approved, All Ayes (4-0). "Approve August 2024 financial reports" — moved by Pesicka, seconded by Dent; approved, All Ayes (4-0). "Adjourn" — moved by Pesicka, seconded by John Willcox; approved, All Ayes (5-0).
The board had no other business and adjourned at 3:50 p.m. The board is scheduled to meet next on Oct. 16, 2024, when finalists for the district manager recruitment and a contractor recommendation for the Interconnect Project are expected to appear on the agenda.
