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Waterford board signs off on $300 in small invoice cancellations and approves $109,437 transfer for workers' compensation
Summary
Selectmen voted to clear $300 in uncollectible invoices (three $100 items) and approved a $109,437 FY26 transfer to cover higher workers' compensation premiums; members debated documenting waivers for in-kind arrangements with large taxpayers such as Dominion.
The Board of Selectmen approved small invoice cancellations totaling $300 and authorized a $109,437 budget transfer on June 2 to cover higher-than-expected workers' compensation premiums and related retiree benefits.
Finance director Kim Allen described the invoice cancellations as three separate items: a $100 unpaid fee tied to a carnival held at the old Crystal Mall parking lot (the vendor is now on prepaid terms), a $100 plan-review fee for a project that will not move forward, and a $100 recommendation from the fire services director to treat a payment from Dominion Nuclear Connecticut as in-kind because the company provides facility access and community donations. The board discussed whether waiving the fee for a large taxpayer would be equitable and whether that reasoning should be recorded in the minutes.
Selectmen expressed concern about consistency and documentation. Selectman Greg suggested separating the third item and tabling it until specific language and backup could be provided; the chair and Kim indicated the fire services director had made a verbal recommendation that Dominion provides usage of a fire training facility and had recently donated $20,000 toward summer music. Kim said such support led staff to recommend an in-kind credit rather than collection.
After discussion about recording the rationale in the minutes versus amending the motion, the board voted by voice to clear the invoices as presented and to proceed on the documented items. On the budget transfer, Kim explained that an annual payroll audit for workers' compensation — required by state law — revealed higher payroll exposure than budgeted and produced a higher premium this year. The board approved the $109,437 transfer by voice vote.
The meeting record does not indicate a breakdown of who moved and seconded each motion beyond the on-the-record "moved" and "second" calls; recorded votes were by voice. The board asked that clearer documentation accompany any future waivers or in-kind arrangements.
