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Committee member urges plan to duplicate and digitize town as-built plans after storage risk
Summary
A committee member reported that original as-built plans appear to be stored only in the town shop and urged creating duplicates and digitizing records, noting some plans date from the 1950s and 1960s.
A committee member told the meeting they had recently visited the town shop and raised an urgent records-preservation concern: the town’s original as-built drawings appear to be stored in a single location and could be lost. The member said the town was “one bad day away from losing” those records and urged colleagues to make a plan to obtain duplicate copies and digitize the files.
The member noted that some as-built plans date to the 1950s and 1960s and indicated they are not stored elsewhere. They recommended creating backups and digitized copies to preserve historical and operational records. The transcript records the recommendation as a request to staff or the body to develop a plan; no formal motion, funding request, or implementation timeline was recorded.
Preserving as-built drawings can be important for future maintenance, renovations and legal clarity about original construction. The transcript does not identify whether copies exist elsewhere or who would be assigned to lead the digitization effort.
