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Hardy County Board reviews finances, EPIC services and child-nutrition transfer estimate
Summary
Board members on July 20 reviewed May and June financials, discussed EPIC contract payments and managed IT services, and were told an estimated transfer to Child Nutrition will likely be about $600,000; staff also noted improvements in Medicaid billing (around $193,000).
Board finance staff presented May and June bank statements and a series of budget adjustments July 20, telling the Hardy County Board of Education that encumbrances at year-end totalled about $261,000 and that the general ledger currently shows roughly $2.2 million on hand. Staff said a portion of available balances will be transferred to Child Nutrition and estimated that transfer at roughly $600,000, noting prior budget projections had been $751,000 or $761,000.
The presenter reviewed EPIC membership and vendor payments, saying the district’s EPIC membership is $5 per student and that several EPIC-contracted positions are reimbursed through EPIC invoices rather than being district employees. The board discussed a $25,000 flat fee for a systems engineer who handles server and higher-end IT tasks while local technology staff continue day-to-day device support. Staff reported Medicaid reimbursements had improved and were “right around 200,000” (the presenter said approximately $193,000).
Members raised questions about specific invoice lines earlier in the meeting, including charges described as security monitoring (Appalachian Signals & Products) that staff said likely represented equipment purchases rather than daily monitoring service. Staff committed to confirm line-item details with Jessica and to provide follow-up figures (for example, an exact child-nutrition transfer and counts for bus-driver training and cessation programs) at the next meeting.
Board members requested additional breakdowns for extracurricular salaries and the total cost of extra-contract positions; staff said pay sources vary (some through federal grants, some general fund) and offered to assemble detailed figures.
No formal fiscal actions (bonding, budget adoption or amendments to the general fund) were taken at the meeting; the presentations were accepted and several follow-up data requests were assigned to staff.
