Sheriff requests $730,000 to buy CentralSquare public-safety software under Sourcewell contract

Sheriff Derrick Cunningham asked the Montgomery County Commission on Feb. 17, 2026, to approve a purchase and implementation agreement with CentralSquare Technologies for the county’s public-safety software needs, citing a Sourcewell cooperative purchasing contract (Sourcewell #030425-CNSQ) as the procurement vehicle.

The CentralSquare quote attached to the agreement lists a Quote Total of $706,530 after discounts. Exhibit 1 breaks the first-year subscription total to $250,920 and itemizes substantial implementation and data-conversion services; the agreement’s combined pre-discount subtotal is $1,391,520. The Sheriff's office submitted a Budget Change Request that would revise the software account to $730,000, moving $615,000 from an account labeled “Pike Road Check” to cover the increase. The submitted forms and supporting memo do not show a Commission vote or final approval in the provided materials.

The proposed contract names CentralSquare Technologies, LLC, and Montgomery County Commission (Alabama) as parties and establishes an initial five-year term that auto-renews for successive one-year terms unless either party gives six months’ written non‑renewal notice. The agreement references the Sourcewell master agreement and includes detailed exhibits (Statement of Work, maintenance and support, access-management policy and service‑level commitments). The agreement’s cloud service-level commitment for availability is 99.99% per month (excluding scheduled maintenance), and remedies for missed targets are expressed as billing credits.

Security and operational requirements are spelled out in the exhibits: the access-management policy names BeyondTrust and SecureLink as approved remote-access tools to support Criminal Justice Information Services (CJIS) compliance, and the contract requires CentralSquare staff and subcontractors to meet applicable CJIS clearance standards. The agreement also includes an AI disclosure noting that AI-generated outputs “may be inaccurate, incomplete, or inappropriate” and recommends a human-in-the-loop approach.

A procurement memorandum from Major Joshua B. Douglass (Sheriff’s Office) accompanying the package summarizes the evaluation of competing vendors — CentralSquare, Motorola Solutions, Pro Phoenix, Tyler Technologies and SmartCop — and concludes that CentralSquare’s integrated platform (CAD, RMS, mobile, analytics and other modules) best met operational and technical needs and provided interoperability benefits with the Montgomery Police Department. ‘‘Central Square Technologies was determined to best meet the operational and technical needs of the Sheriff’s Office,’’ the memo states.

The Alabama Public Examiners Office reviewed Sourcewell’s competitive procurement process and, in a letter included with the package, reported that it ‘‘did not identify any matters that were contrary to proper purchasing procedures or routine governmental procurement practices’’ and approved Sourcewell’s process for use through Dec. 31, 2026, subject to conditions noted in that letter.

The materials list a multi-part payment schedule for implementation services (30% due on the effective date; 20% at project kickoff; 15% after the first end-user training session; 30% at Go-Live; 5% at completion of the reliability period). Annual maintenance and subscription fees are noted with a 5% yearly increase. The Budget Change Request submitted by the Sheriff’s Office shows the revised software amount of $730,000 but does not record whether the commission approved the transfer.

Next steps are not recorded in the documents provided: the package as delivered contains the contract draft, the vendor quote and the budget change request; it does not include a signed contract finalizing county approval or a minute entry recording a Commission vote.