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Board hears construction progress and funding questions on Jackson Morrill pool contract
Summary
Staff and an on‑call representative updated the board on Jackson Morrill pool construction: pavilion footers are poured, an 8‑ft perimeter fence and bottle‑filling station remain in scope, a possible ~$8,000 change order for a concrete slab is expected, and staff clarified where trust and severance funds are counted in project totals.
Parks staff and an on‑call project representative updated the Charlestown Board of Parks and Recreation on construction and funding for the Jackson Morrill pool project, describing completed work, scope changes and potential change orders.
A presenter described the site visit and current scope: a pavilion remains part of the project, footers for that pavilion are poured, steel posts and a faux‑stone skirt will be installed around the footers, and an internal 4‑foot fence will divide the splash pad area. The presenter said staff will eliminate a previously planned divider fence (reducing cost) but will add an 8‑foot perimeter fence around the site; plumbing runs to the pavilion will support a bottle‑filling station and a water fountain. The presenter also reported a potential fence installer request to pour a concrete slab rather than drill into a retaining wall, which could increase cost by about $8,000.
Board members flagged an apparent discrepancy between two project funding spreadsheets: one that included the Sheila Clifford Trust and one that did not. Staff said they and the contractor had reconciled city matching and designated funds and would share an updated worksheet for board records. Members discussed how unclaimed grant dollars and required local matches for the Land and Water Conservation Fund interact with other dedicated sources (including a council decision to dedicate coal‑severance funds for site amenities such as picnic tables), and staff noted coal‑severance funds were not yet reflected in the packet totals.
The board did not take a final procurement vote at the meeting. Chair and staff said they expect additional change‑order requests and will circulate updated cost summaries. Staff asked the contractor to provide the reconciled funding spreadsheet for board files.
Quotes in context: the presenter said, "The footers are already poured for the pavilion...there's going to be an internal 4‑foot fence that will divide the splash pad area"; staff later told the board an "approximately $8,000 increase" may be required for a concrete slab under the fence installation. The board scheduled further discussion of funding and the project's match status for a future meeting.
