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Audit panel advances $316,350 cost-of-service and revenue study for Sports & Entertainment District to council
Summary
City finance staff recommended a vendor contract for a 30-year cost-of-service and revenue forecast for the proposed Sports & Entertainment District; the recommended bid is $316,000 with a $34,000 contingency (total up to $350,000), funded from the HOT redemption and capital fund, and the committee moved the item to individual council consideration.
Troy Elliott, the city’s chief financial officer, presented a post-solicitation briefing recommending a consultant to build a scalable 30-year cost-of-service model and a revenue forecast for the proposed Sports & Entertainment District.
Elliott told the committee the recommended vendor bid is $316,000; staff proposed a $34,000 contingency so the contract authority would be available up to $350,000. The funding source identified was the HOT redemption and capital fund. "The proposed term is through April 2027," Elliott said, describing a scope that would model traffic control, security, emergency services and maintenance costs tied to event volume.
Elliott said the city received four responses; one response was deemed nonresponsive because it did not meet the minimum requirements for performing both a cost-of-service analysis and a revenue forecast. Evaluation criteria included experience and qualifications, proposed plan and pricing, with local preference and veteran preferences accounted for in scoring. Staff recommended moving the item to full city council for individual consideration on April 30.
Chair Villagran moved to send the recommendation as an individual item; the committee had a motion and second and approved the recommendation by voice vote.
Elliott said staff will prepare a more robust session presentation for council, including the recommended vendor’s name and additional evaluation detail to address council questions about local preference and scoring.
