Myrtle Point SD 41 board approves Midwest Coast $59,009.73 sports-flooring contract

The Myrtle Point School District 41 Board voted to approve a $59,009.73 contract with Midwest Coast for a sports-flooring installation paid from food-service funds.

Board member Justin moved to approve the food-service flooring bid from Midwest Coast with an amount stated in the motion as $59,009.73; the Chair called for discussion and the motion passed by voice assent (no roll-call tally was recorded in the transcript). The motion was made and carried during the action-items portion of the agenda.

Staff and trustees had debated two distinct bid approaches during the meeting: a lower-cost coating/finish option and a higher-cost sports-floor assembly that includes plywood underlayment and leveling. Dan, a staff presenter introduced during discussion, described the technical difference, saying the higher bid would "lay 0.25 inch plywood over this whole form and then self humbler" to create an underlayment and a more resilient sports surface, while the lower-cost option would be a self-leveling coating without the structural underlayment.

Trustees emphasized that these funds come from the food-service budget rather than the district general fund and that the money must be spent by the end of the fiscal year; that timeline shaped the procurement decision. The board’s chosen bid (the Midwest Coast sports-floor option) was presented as the longer-term solution for the district’s gym/sports surface and community use.

Implementation notes provided in the meeting: staff said the sports-floor installation would be scheduled for the spring; the higher-cost bid includes leveling, plywood sheeting and a warranty element cited in vendor proposals. The board did not record a roll-call vote in the transcript; the Chair confirmed the board approved the bid by voice vote.

The board did not identify additional funding or contingency details beyond the statement that the purchase would be paid using food-service dollars.