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Town will require prior voucher approvals in new accounts-payable system; checks still printed after board approval
Summary
Town staff explained new voucher software will require department-head preapproval and supervisor approval before Jackie can generate reports; final check printing will remain contingent on board approval, and vouchers can be declined or unapproved if needed.
A town staff member explained the new accounts-payable workflow tied to recently implemented software: vouchers will be entered by departments, routed to department heads for an approval step, then to the supervisor for prior approval, and finally to Jackie so payroll and audit reports can be produced. "No checks get written until town board issues final approval," the staff member said, and the system will allow a reviewer to decline or unapprove a voucher if necessary.
The staffer noted the system also supports reassignment when the supervisor is unavailable (a deputy can step in) and will prevent checks from being printed until the board provides its final approval at the meeting. Members asked how to unapprove a voucher after supervisor approval; the staff member said the system supports that action and that vouchers will remain in a queue for board review.
Ending: Board members agreed to review the policy language and return with questions at the next meeting if needed. No formal vote on the administrative update was recorded.
