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Council discusses office hours, bank deposits and tighter cash-handling procedures
Summary
Councilors debated whether to extend office hours to 5 p.m. for customer convenience but emphasized the need for daily reconciliation and secure deposit procedures; they requested daily cash reports, receipts for cash payments and copies of deposit records.
Council members debated a suggestion to extend office hours from 4:30 p.m. to 5 p.m. to accommodate customers. Several councilors said the extra half hour would cut into the clerk's time to reconcile cash and complete bank deposits; staff reported reconciling and depositing daily and said the extra minutes are needed for accurate cash handling.
Members emphasized strengthening daily cash-reporting and receipts: they asked staff to produce a daily cash report, retain copies of deposit slips and, where appropriate, accept evidence of customer receipts to reconcile disputed payments. One councilor requested that the daily deposit report be sent electronically to Alderman Williams for oversight.
Why it matters: councilors said better documentation and reconciliation will reduce the risk of missing funds and improve audit readiness.
Outcome: the council asked staff to continue current hours for now and to provide daily cash reports, deposit copies and evidence of card transactions as part of improved recordkeeping. The council discussed locating a more secure safe and reviewing reconciliation practices at a future meeting.
