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Belgrade board adopts revised student-records procedure; changes align with outside guidance
Summary
The board approved revisions to policy 3,600 (student records) to clarify what constitutes permanent records, expand directory information fields, and align response times with outside guidance (transcript reference: MTSBA and 'Caliva law'); motion passed unanimously 6–0.
The Belgrade School District Board voted to adopt recommended revisions to policy 3,600 and its procedures governing student records.
Superintendent or staff presenter (speaker 3) explained changes drawn from MTSBA guidance and an outside legal reference cited in the meeting as "Caliva law," including: adding disciplinary actions that are educationally related to permanent records; changing references to health and psychological reports; and extending the statutory response window for complicated records requests to 45 days to allow staff time to locate older records.
Speaker 3 said the revisions also clarify that parents’ and students’ rights of access do not extend to materials that are not educational records and that directory information now explicitly includes email address and audio/video recordings. Revisions also specify that grade appeals and certain discipline appeals are not resolved through the student-records challenge procedure.
Board member (speaker 5) moved to approve the revisions; the motion was seconded and carried on a unanimous vote announced as 6–0.
The board discussion addressed whether the procedures would cover IEP/504 records and how long paper copies would be kept; staff said legally required records would be retained and nonrequired material destroyed per procedure. The policy change was adopted and will be reflected in the district policy manual.
