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Council reviews FEMA flood reimbursement worksheet, asks staff to reconcile estimates
Summary
Councilors asked staff to reconcile FEMA worksheet line items after discrepancies were raised about playground wood-chip and other estimates; staff were asked to supply updated, itemized expenses and to confirm what had actually been purchased or repaired before final FEMA submission.
Council reviewed an itemized FEMA public assistance worksheet and raised multiple questions about line-item amounts and whether expenses were actually incurred. Councilors noted discrepancies between the worksheet’s figures (for example, a $3,860 playground chips line vs. staff’s recollection of a $800 actual cost) and asked public works staff to verify entries against parts records and receipts.
Clerk (S1) and staff asked the public works team to reconcile the list, determine what items had been replaced versus estimated, and provide more accurate invoices or itemized costs before the city finalizes its FEMA submission. A FEMA representative will assist cities in entering final data; council was reminded FEMA typically reimburses roughly 70% of eligible losses.
Quote: "We could input everything that's there and go with it, because we can redo it and try to get a little more accurate," S1 said, directing staff to return an updated report.
Next steps: staff will review parts logs and invoices (Brandon and Joanna were asked specifically), correct items that were estimates rather than expenditures, and return an updated FEMA worksheet at the next council meeting for approval.
