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Hubbard council adopts updated personnel policy with AI rules, 30-minute response-time exception
Summary
Council approved an updated personnel manual that adds CIS-aligned harassment language, AI/chatbot-use guidance, updated leave provisions, and a change allowing the city administrator to grant case-by-case exceptions to a mandatory 30-minute response-time for police and public works.
The Hubbard City Council on July 8 unanimously approved updates to the municipal personnel policy, including new guidance on artificial-intelligence tools and a modification to the 30-minute response-time requirement for police and public-works employees.
City Administrator Wade summarized the changes as incorporating legal guidance and best practices from CIS, updating workplace conduct, harassment, and leave language, and adding AI policy language "governing the use of AI tools for staff" that establishes ethical guidelines, data-privacy standards and supervisory oversight.
Wade also described a targeted change to the policy’s 30-minute response-time rule: staff recommends that the city administrator be allowed to approve exceptions to the 30-minute requirement for police and public-works positions when recruitment and retention considerations make strict application impractical. "Allowing an exception with the expectation of relocation within a reasonable time frame would support the city's ability to retain talent," Wade said.
During discussion, councilors asked about escalation procedures for employee complaints when the city administrator is the subject of the complaint. Wade noted that municipal code (chapter 2) already provides an escalation path and that complaints against the city administrator go directly to council. Council members raised minor drafting concerns and typo items; the city attorney will be involved in finalizing language where required.
Council moved, seconded and approved Resolution 8172025. Administrator Wade said staff will present any attorney-vetted language changes as needed and that the policy update will be reflected in the personnel manual moving forward.
What happens next: staff and the city attorney will complete final language edits and return any substantive changes to council; implementation will proceed under the adopted policy.
