Audit finds segregation-of-duties weakness in student activity funds but most schools receive clean audits

District staff presented the 2024–25 audit of student activity funds, reporting that auditors from PB Mares found no compliance issues and issued clean audits for 15 of the 19 schools reviewed. Auditors noted four minor comments at other schools and a repeat material weakness tied to segregation of duties across financial processes at smaller schools.

"The material weakness is due to having segregation of duties between all the financial transactions that happen at the school," the presenter said, explaining that limited staffing can make it difficult to separate cash collection, deposit, posting, check preparation and signature duties. The presenter described monthly oversight steps, including principal and bookkeeper reviews and sending reconciliations to central office for an additional review.

As part of the presentation, the presenter said total receipts for the year totaled "over $4,400,000," with total disbursements "over $4,200,000" and roughly 13,000 transactions flowing through student activity funds. Superintendent Dr. Bond later summarized the volume of transactions and said "over $8,600,000" had gone through the activity funds during the year; that larger figure was stated while praising bookkeepers' work. The transcript records both figures; the district did not provide a reconciliation of the two totals during the meeting.

Auditors recommended minor documentation improvements at a small number of schools and emphasized the ongoing oversight steps. District leaders thanked school bookkeepers and principals for their diligence during a year that included a new financial software rollout.