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Finance committee moves $1.7M into FY‑27 revision, flags HUD 'Revive' carryovers and community grant timing
Summary
Staff told the committee the first revision to FY27 brings carryover and unspent grant awards into the budget (roughly $1.7M revision and $11.5M total); members asked staff to confirm Revive/HUD deadlines and to prioritize drawing federal funds before using city funds.
Charles Town finance staff presented the first revisions to the FY27 budget on July 14, telling the committee carryover and unspent grant awards increase the revision to roughly $1.7 million and bring the city’s total FY27 budget to about $11.5 million.
A staff member explained that the end‑of‑June carryover required adding roughly $15,000 to a Parks & Recreation pool capital line (carryover shown at $195,000 for that fund) and that an $82,000 furniture invoice is expected to be paid from the pool checking account. For the general fund, the first revision adds about $1.5 million in carryover and an additional $189,000 in federal HUD/Revive grant funds, bringing the draft revision to approximately $1.7 million and total budget to about $11.5 million.
Staff also corrected a formula error that had omitted a $45,000 Tyler Tech licensing line from the approved budget; that correction must be included in the first revision to balance the budget. The committee was shown department‑level drivers of carryover (vacancies, lower-than-expected salary outlays, and higher permit revenues) and cautioned not to rely on carryover for recurring operations.
Community grants and Revive/HUD funds prompted more extended discussion. Staff said $229,000 was carried over for a Revive line (made up of $189,000 federal HUD funds and $40,000 in city funds already awarded but not paid). Committee members asked whether those federal awards carry use‑by dates and urged staff to prioritize drawing down federal grant dollars before using city funds. "Every award should come out of the HUD funds before we touch ours because we could always free ours back up," one committee member said.
The committee instructed staff to confirm the Revive/HUD timeline and report back with any deadlines or restrictions on when the funds must be spent. Staff also noted other grant‑driven lines (façade, sidewalk improvements and community grants) and identified a $48,000 correction that will be added to last year’s awards roll‑in for community grants.
Next steps: staff will include the Tyler Tech licensing correction in revision #1, verify and report the Revive/HUD spending timeline, and adjust community grant carryovers as noted.
