Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Canby council adopts server upgrade and approves emergency bulk fuel purchase authorization
Summary
At its May 6 meeting Canby’s council adopted an ordinance to authorize a $100,000 server and storage purchase and approved a motion to seek up to $200,000 for bulk fuel to refill emergency tanks; council discussed partner access, pricing, and whether local gas tax treatment requires an ordinance change.
The Canby City Council on May 6 approved an emergency purchase of server and storage equipment and authorized staff to move forward on a bulk fuel purchase to refill the city’s emergency fuel tanks.
Council President Tracy Hensley moved to adopt Ordinance No. 1669, authorizing the purchase of server and storage equipment from Polar Systems for an amount not to exceed $100,000 and declaring an emergency. The council approved the measure on a roll-call vote (4-0).
Separately, staff requested authority for the interim city administrator to purchase bulk fuel under the State of Oregon price agreement, not to exceed $200,000, to refill three tanks (reported as approximately three 12,000‑gallon tanks: two unleaded, one diesel) that support first responders and city operations. Staff said the tanks are part of a capital project developed after a major weather event, intended to ensure that police, fire and public‑works vehicles — and potential partner agencies — can refuel during an emergency.
Staff discussed operational details and partner access. Public-works staff explained the city would charge partners a cost-plus rate that covers fuel, maintenance and personnel; bulk purchases would not include state gas tax for partners because bulk sales under the procurement model carry a different tax treatment. City counsel advised that the city code currently treats sales to outside users as creating a dealer status subject to the city’s gas-tax ordinance; a council decision or ordinance amendment would be needed if the council wants to exempt partner sales from dealer treatment.
Council members approved the request to move the bulk‑fuel ordinance (No. 1671) to a second reading on May 20, 2026 (motion carried 4-0). Councilors also asked staff to return with a recommendation on whether the city should apply the local gas tax to partner fills or amend the ordinance to provide an exemption.
