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City staff: City Hall and police station projects nearing completion, contingencies reallocated
Summary
Project staff told the council the police department is occupied and operational, HVAC adjustments remain and contingency funds are being reconciled and moved to City Hall; staff said overall the two projects are expected to come in under the all‑in project budget once final reconciliation is complete.
Project staff updated council on the City Hall and police station projects, reporting that the police department (PD) building is occupied and operational while a small number of items remain, including HVAC adjustments planned for early August. Staff said there is a finalized remaining contingency on PD that is being transferred to City Hall to cover approved contingency uses and outstanding items.
The report noted several items that shifted from soft costs to the construction guaranteed maximum price (GMP), including IT and AV components; staff said the accounting change kept the items within the overall project budget but altered which budget bucket covers them. Staff stated that final reconciliation work is in progress and that the combined projects are projected to come in under the all‑in project budget once paperwork and final adjustments are completed.
Councilors asked for clarification on contingency transfer timing and temporary‑facility costs; staff explained that temporary facility and emergency‑power requirements increased early allowances and that the team had pulled necessary funds from contingency to address generator, transfer switch and related needs. Staff indicated final savings and exact reconciliation numbers will be available when final invoices and transfers are posted.
Council did not take a separate vote on project acceptance at this session; staff will return with final reconciliation and closing numbers when available.
